Many of you have been waiting to hear on the status for GameStorm 22 amid the current Pandemic. We have been working closely with our Board of Directors, as well as monitoring all current health code requirements.
First off, we are going to say this again. GameStorm 22 in March (26th-29th) has been canceled. Current regulations make it impossible for us to host this event and it would not be safe in general.
So many of you ask ‘Where does this leave us?’ and that’s what I’m going to answer now.
At first, we thought we could reschedule and attempt another convention later this summer. However, upon looking at the schedule of events that are already normally on the schedule for this time of year, coupled with the extremely short timeline we would have to reset and do it all again and the fact that all the other events that the hotel has had to cancel or postpone are going to be vying for these spots, we have decided that hosting an event this year is not in anyone’s best interest. We are still intending on having the GameStorm Library present at Rose City Comic Con, OryCon, and Kumoricon; however, so we are not missing out entirely on events this year. We will also still have our Game Days, but more on those later.
That brings us to what happens in 2021. While normally this would be a brand new convention setup, we have, along with our Board, decided to make 2021 the official home of GameStorm 22, Second Edition! (name tentative). This means we are moving forward and will still have this convention, just a year later! The weekend of the event is the same (March 25th-28th) and will be at the same hotel with the same primary guest of Honor (Peter Olotka).
What does this mean for you? Let me go ahead and answer those questions:
If you purchased a membership for GameStorm 2020 and have not contacted our registration team, do nothing. Your membership will roll directly over into the following year without issue.
If you did ask for a refund, you will be contacted by our registration team about seeing if you wish to re-purchase a membership at the same price you received it for previously.
If you have not purchased a membership, memberships are going back on sale tonight (March 21st) at 70.00, the last posted price we had, and will stay that way until we stop sales next March.
If you offered to donate your money, we have moved your donation back in as a valid membership. If you would rather keep this as a donation (which is tax deductable) please contact our registration team to see about special dispensation for membership.
If you had purchased a membership for 2020 and are unable to attend, please contact firstname.lastname@example.org to arrange for a refund or to donate your purchase.
If you were hosted in our Dealers hall, Our current plan is to restructure based on the original list that was approved, but please wait for our Liaison to contact you for more information.
We are using this extra year to fine tune the scheduling system and plan to bring it back online October 1st. Due to the ever changing nature of games, we will be setting this back to square 1, but we will be keeping records. If you do not see any reason to change your schedule from what you had this year, please contact email@example.com and they will be happy to make sure we re-upload your events.
Our Hotel block will be open again soon for those who wish to purchase rooms. As this is a new hotel contract, I do not have current pricing on what the block price will be. Stay tuned.
Hopefully I have covered all the questions, but if you have any others, please contact me at firstname.lastname@example.org
-Chair(again) GameStorm 22, 2nd Edition.
Thank you for your patience during this confusing and unprecedented time. We will have an update on Saturday about what is happening with GameStorm.
In conjunction with Governor Kate Browns Announcement, as of this moment, GameStorm 22 (March 26th-29th) will not occur. We apologize for any travel arrangements you may have made to attend. I am going to use this post to answer as many questions as I can:
1) What happens now?
The Short answer: We don’t know.
The Longer answer: Our Hotel team and parent organization (OSFCI) are in discussions right now to see if we have an option to postpone GameStorm to mid/late summer, or it will be easier to cancel outright. We are hoping to have updates quickly and as soon as we have that information we will be quick to share it.
2) What about my paid membership
This depends on what happens in question 1, however there are options.
-You can ask for a refund: Contact email@example.com and you will be given a refund without any issue.
-You can donate your membership costs to GameStorm/OSFCI. Just let Registration know.
-We are looking at options to rollover all memberships to next years event should we have to cancel. For this, please wait until we have an answer to #1 and we will be able to discuss options.
3)What happens to my Complimentary Membership
Much easier. Your complimentary membership will still be good for our next convention that occurs
4)How do I handle my hotel reservation
Please contact the hotel and cancel your hotel reservation directly with them. We are still outside the penalty window for cancellation so this should have no impact
5)What about my flight/train
Unfortunately we cannot do anything about anyone who travels in from other areas. We do recommend travel insurance, or if your airline allows it, moving the time/destination to better suit or to our next event.
6)How will this impact the OSFCI board elections
the OSFCI board of directors is not directly tied to the convention staff or event. However, invitations to join the corporation are based on helping at our events. my intent is to still credit all members for their assistance this year to ensure proper credit is given.
7)If GameStorm is postponed, when would it be held
very likely we would target late July if possible. This is before GenCon, and allows us to not conflict with Dragonflight. It also allows us to be wrapped up before OryCon really gets close.
8)When are the dates for next years GameStorm?
March 25th-28th. Same weekend as this year.
please remember to join our public group on Facebook to discuss GameStorm and anything GameStorm related.
-GameStorm 22 Chair
Like you, we are saddened to hear about the postponement of ECCC and the cancelation of events like CMON and SXSW. These are major events that have some lasting impact not only on gaming at large, but also on the companies, artists, and vendors who attend, as well as the staff who run them.
At this point, GameStorm is still going to occur. We are less than 2% of the size of ECCC and over 90% of our attendance is local. Our demographics are different enough that we do not believe the convention needs to cancel.
That being said we are going absolutely taking precautions. We are still working our sources for hand sanitizer stations and will be working throughout the day to keep all areas clean. We will also be relying on you, our loyal members, to help us keep everything as clean and safe as possible.
That said, if you do decide you would feel safer staying home, we understand. You can contact our registration team (firstname.lastname@example.org) to assist. (Your hotel and travel, unfortunately, we cannot help with)
If you do come, we promise a great time as always
Be safe, be careful, and have fun!
GameStorm 22 Chair
From the Desk of the Chair, GameStorm 22
As hopefully all of you have seen, the world is handling a major crisis in the from of Coronavirus (COVID-19), an extremely dangerous virus that has started taking lives here in the United States. This is not something to ignore, but we also want to be smart about it.
At this time, GameStorm is still going to happen as it was planned. However we are making some small changes that are in compliance with the Center for Disease Control (CDC) guidelines. Please note that this could change at any time and we are actively monitoring all recommended actions by both the Oregon Health Alliance (OHA) and the CDC. The below information is based on our current standing and requirements. Should the suggested actions by the CDC change, we will act accordingly.
Pending the finding of some available to purchase, hand sanitizer will be made available in all function spaces and staff will have portable bottles available with them. While this does not replace handwashing, it will protect against some transmission areas. Additionally, it will be STRONGLY encouraged to be used upon entering either of the 2 hospitality rooms.
Signage will be up to direct people to the nearest restroom. We strongly recommend washing hands between games, or whenever you move between rooms. We are aware that there is limited sink access in the wings of the hotel and are working on solutions for this.
We will be using sanitizing sprays during lulls in games. These will be as close to fragrance free as possible, especially in enclosed spaces. Most of this will be happening during off hours.
Beyond that, there is very little, short of shutting down GameStorm, we can do to protect our members. Unlike other larger events that have closed (GDC, Facebook-8), we are all volunteer and non profit, and a year of closure can be devastating.
We ARE however asking that if you are feeling ill, or potentially have been exposed, that you think of the rest of the membership when attending. Our staff is going to work within its abilities to protect all members of the convention.
If you have further questions, please feel to reach out to me directly at email@example.com
Thank you for your love of GameStorm,
-Chair, GameStorm 22
Hello Everyone. We hope you are getting excited about GameStorm since it’s just over 1 month away! Here’s a quick update of where we are. Todays coverage will include:
Important Upcoming Dates
Hotel Room Reservation Update
Membership Pricing (online sales end date)
Volunteers for Game Library
As we approach the convention, there are some important dates that you all should be made aware of.
February 16th-Submission of online events will end. If you wish to have your event in our program book, it needs to be in by this deadline.
February 23rd Evening-Player signups should open. This is the time where you will be able to begin perusing the online schedule and choose which games you wish to signup for. Please note that not all games may be available right away, but we will make our best efforts to add them as quickly as possible. With over 1500 events to schedule it can take time.
March 4th- Hotel Room Reservation Window closes. If you want to get a room at the hotel with the special rate for the convention, you will need to have your room reserved by this date. To reserve a hotel room please go through https://gamestorm.org/attend/hotel/
March 12th – Online Membership Registration for GameStorm 22 will close.
March 19th – Player Signups Close. After this date, you will need to join us at GameStorm and use the signup sheets on site. If you want to see how the signup sheets are utilized, please watch this short video.
March 26th – GameStorm begins!!!! We will have more information on badge pickup and purchasing of onsite memberships closer to the event.
Hotel Block status:
As noted above, March 4th will be the last day you will be able to reserve a room at our discounted rate. However the hotel is filling up VERY fast. If you want to get a room, please reserve the room as soon as you can.
Once our online memberships close, Memberships will be available at the event at our full price of $80.00. Buy your membership early and save.
Volunteers for our Game Library:
GameStorm is a labor of love and volunteers. In order to best serve our members, we love to keep our game library available 24 hours a day. However right now we are short a few night owls who would be willing to help out during those late nights (Thursday-Saturday Night 12AM-7AM). If you are interested in lending a hand, please contact us at firstname.lastname@example.org. We’d love to hear from you!
As always, questions and comments can always be directed to email@example.com
GameStorm 22 Chair
GenCon is over, Essen is on the horizon, and gaming news continues. GameStorm is no exception. We continue to move on in planning and have some updates for you as well as reminders of other ways to get updates from us!
In this newsletter:
- Upcoming Game Day Sept 29th
- Scheduling System Volunteers Requested
- Hotel Status
- Price Structure
- Other Conventions we are attending
- Next Meeting
- Other ways to get updates
-Upcoming Game Day- Sept 29th
I wanted to remind everyone that we have a Game Day Scheduled for THIS Sunday, September 29th at the Red Lion on the River (Convention Hotel)! This has been moved forward from the originally-planned October date to ensure we could get the space we need for everyone to enjoy the day. A sampling of the Game Library will be there as well as some people showing off their game designs – and of course everyone is welcome to bring a favorite to share. Come join us and have a great time.
We will be there from 9AM-9PM (approximately)
–Scheduling System Volunteers Requested
As some of you will have heard, we are working on a major upgrade to the GameCon software, which has been used by GameStorm for event scheduling for the past several years.
We are looking for help with these upgrades. If you have some (or all!) of the skills needed for the following tasks, and would like to earn a staff membership while helping to improve everyone’s online experience, please send email to firstname.lastname@example.org with a description of your applicable background.
- Updating the existing back end to work with the current versions of Python 3 and Django. Ideally I’d like to do this in a pair (or group) programming setting, at least to get started.
- Refactoring parts of the existing code base to make it more efficient.
- Setting up the communication between server side database and client. The current design has all data on the server side, which is the reason it runs so slowly. Some work has been done on developing the rest framework, but there’s definitely more to be done.
The current database is entirely in Django. I’d prefer to keep it that way, but if someone with the expertise wants to use a different method, I’m open to suggestion.
- Designing the new client side interface. This will include putting together CSS to be accessed in the webpages.
The Hotel continues to fill up. If you are looking to stay on-site at the hotel, we urge you to book your rooms soon to ensure you are able to get the best rate. To lock in this rate, visit https://gamestorm.org/attend/hotel/ for more details including room locations.
In addition, the Hotel has decided to do some remodeling, and as such the Restaurant and Bar are being closed to make more function space. This will allow us to utilize this space for more events, but it does come at a cost as they are removing the room that previously housed Video Gaming (Presented by Kumoricon) as well as the Coffee bar area (where Registration has been held), Please stay tuned for updates as we work on new layouts for these new areas.
Our current price of $55.00 for an adult membership is still the best value, and we will have that price in place until October 27th. If you want to save money and enjoy the full four days of our event, please login and purchase your memberships now!
–Other Events we are attending
In addition to our Game Days, we do attend several other events. If you are going to these and want to get your game on, please be sure to come see us!
You can find us at the following events Through the end of 2019:
OryCon November 8th-10th
Kumoricon November 15th-17th
If you know of an event who might be interested in having GameStorm present a library and would like to discuss it with us, please contact email@example.com
We are always looking for more help to assist in various functions at GameStorm. If you want to help out, please feel free to join us at our next meeting on October 20th, 2019 at the Red Lion on the River (The Convention Hotel)
-Other ways to get information
While our Newsletter gives a great compressed view of updates, we do provide regular updates via our FaceBook group (@gamestormcon). We do attempt to include all of these updates on our webpage (www.gamestorm.org) as well as twitter (@gamestormcon).
The best way to get immediate updates is to watch for our live and recorded video segments on Youtube and FaceBook. Make sure to follow one or both of these as we work to provide regular updates and statuses of everything that is going on.
-GameStorm 22 Chair and Public Relations
We are quickly approaching our next Game Day. In just five days, we will once upon descend upon Red Lion with our many games to enjoy.
When: September 29th – 9:00am to 9:00pm
Perks for Game Day include access to a limited (but still vast) selection of our Game Library, membership discounts, on-site membership purchases, and countless new friends to make. Come and enjoy the day with us!
I forgot to mention. This is a Free Event! Come one, come all.
Thank you to the folks that threw caution to the wind after the last message and continued to place orders. From observing this, I can safely say that the problem has been fixed. Should you encounter any other issues though, please let us know.
We are aware that there are problems with membership orders being automatically canceled. This no doubt stems from the trouble we had last month. We’re working as hard as we can to fix this problem and ask for your patience.